Privacy policy 2018-05-18

In2it Privacy Policy

In2it Privacy Policy

Your privacy is our concern and we do everything in our ability to guarantee the protection of information you share with us. Please read our privacy policy to understand what information we gather and how we’re processing this data.

Last updated: May 18, 2018
Previous versions:

Latest updates to the policy

  • Clearer segmentation of used cookies on this website
  • Added personal information access and removal feature

SECTION 1 – WHAT DO WE DO WITH YOUR INFORMATION?

When you contact us for information about our services, we collect the personal information you give us such as your name, address and email address.

When you browse our website, we also automatically receive your computer’s internet protocol (IP) address in order to provide us with information that helps us learn about your browser and operating system.

Email marketing (if applicable): With your permission, we may send you emails about our business, new services and other updates.

Data retention period

We don’t want to keep your data longer than necessary, so we would like to make clear to you how long we keep certain data you have provided to us:

  • Direct emails to our staff: For the duration of the communication
  • Direct emails to our company addresses (including web forms): For the duration of the communication
  • Our newsletter subscription: One year with annual reconfirmation of account details. When no reconfirmation is received,
    the record will be removed from the mailinglist.
  • Customer data: 7 years for invoices (required by law), up to 6 months after last invoice for contact information.

Data correction, transfer and removal.

In2it makes it easy to access your personal data and request for rectification or removal of your personal information from our systems. Go to our “your personal data” page where you can download your own data or request for removal.

SECTION 2 – CONSENT

How do you get my consent?

When you provide us with personal information to request further information, sign up for our newsletter, we imply that you consent to our collecting it and using it for that specific reason only.

If we ask for your personal information for a secondary reason, like marketing, we will either ask you directly for your expressed consent, or provide you with an opportunity to say no.

How do I withdraw my consent?

If after you opt-in, you change your mind, you may withdraw your consent for us to contact you, for the continued collection, use or disclosure of your information, at anytime, by contacting us at [email protected] or mailing us at: in2it vof, Privacy Compliance Officer, Battelsesteenweg 134, 2800 Mechelen, Antwerp, Belgium.

SECTION 3 – DISCLOSURE

We won’t share your personal details with our partners, suppliers, clients or contractors without your explicit consent. In case of merger or acquisition of our company, your personal information will not be subject to this merger or acquisition and will not be shared with the related party or parties.

We may disclose your personal information if we are required by law to do so or if you violate our Terms of Service.

SECTION 4 – Website

Our website is hosted by Time4VPS, a hosting provider from Lithuania. They provide us with a virtual platform that allows us to run our website and offer services to you. We’ve taken considerable steps to ensure our data, including your privacy data, is stored secure, encrypted and protected within the borders of the EU, complying to the EU General Data Protection Regulation (Released April 6, 2016).

SECTION 5 – THIRD-PARTY SERVICES

In general, the third-party providers used by us will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us.

However, certain third-party service providers, such as payment gateways and other payment transaction processors, have their own privacy policies in respect to the information we are required to provide to them for your purchase-related transactions.

For these providers, we recommend that you read their privacy policies so you can understand the manner in which your personal information will be handled by these providers.

In particular, remember that certain providers may be located in or have facilities that are located a different jurisdiction than either you or us. So if you elect to proceed with a transaction that involves the services of a third-party service provider, then your information may become subject to the laws of the jurisdiction(s) in which that service provider or its facilities are located.

As an example, if you are located in Canada and your transaction is processed by a payment gateway located in the United States, then your personal information used in completing that transaction may be subject to disclosure under United States legislation, including the Patriot Act.

Once you leave our website or are redirected to a third-party website or application, you are no longer governed by this Privacy Policy or our website’s Terms of Service.

The following third-party services are being used by in2it vof:

  • Google Analytics: We measure the performance of our website and the impact of our marketing campaigns using Google Analytics, a free service provided by Google. Please verify Google’s Privacy Policy to understand how your privacy is being guaranteed by Google.
  • G Suite by Google: We use Google’s G Suite as office suite for our business. This includes (but not limited to) services like e-mail, document and file storage. Please verify Google’s Privacy Policy to understand how your privacy is being guaranteed by Google.
  • Akismet by Automattic: We use Akismet, a service of Automattic, the WordPress company, as spam protection service for blog comments and messages. Please review the Automattic Akismet Privacy Policy to understand the process and policies applied by Automattic to guarantee your privacy.
  • JetPack by Automattic: We use JetPack, a service of Automattic, the WordPress company, as a general service tool to manage and maintain our website. This service also collects visitor behaviour through their WordPress services. Please review the Automattic JetPack Privacy Policy to understand the process and policies applied by Automattic to guarantee your privacy.
  • MailChimp: We use MailChimp for all our marketing mail services, including the sign-up for our newsletter or participating in marketing contests or raffles. Please review the Mailchimp Privacy Policy when using our marketing mail services.
  • FreshBooks: For our accounting we’re making use of FreshBooks, an online small business accounting service located in Canada. Please review FreshBooks’ privacy policy for details.
  • PayPal: To offer digital payment transfers for our customers, we’re relying on PayPal, an online payment service provider. Please consider PayPal’s Privacy Policy when making payments to us.
  • Stripe: To offer digital payment transfers for our customers, we’re relying on Stripe, an online payment service provider. Please consider Stripe’s Privacy Policy when making payments to us.

Links

When you click on links on our website, they may direct you away from our site. We are not responsible for the privacy practices of other sites and encourage you to read their privacy statements.

SECTION 6 – SECURITY

To protect your personal information, we take reasonable precautions and follow industry best practices to make sure it is not inappropriately lost, misused, accessed, disclosed, altered or destroyed.

SECTION 7 – COOKIES

We have changed the way we handle cookies on our website, thanks to the efforts of GDPR-WP team.

We have segmented the cookies we use on our site in different categories:

Necessary Cookies

These cookies are required for the operation of the website. They are used for security and privacy purposes.

  • gdpr: this cookie is used for our GDPR and privacy compliance
  • PHPSESSION: a session cookie to keep your personal settings during your session on our site
  • JSESSIONID: a New Relic cookie that we use to monitor the behaviour and performance of our website for security and technical issues
  • wfvt_{hash}: a WordFence cookie that they use to identify you as human for security purposes

Comment Cookies

When visitors comment on our news articles, and they have opted-in to save their details, we store a cookie on their computer to save their information. This is purely a convenience, so that the visitor doesn’t need to re-type all their information again when they want to leave another comment.

They expire a little under one year from the time they’re set.

  • comment_author_{HASH}: a cookie containing your name you used in the comment form
  • comment_author_email_{HASH}: a cookie containing your e-mail address used in the comment form
  • comment_author_url_{HASH}: a cookie containing your website url used in the comment form

Marketing Cookies

For marketing purposes we use Google Analytics that will set cookies to capture your information.

  • _ga: a session cookie used by Google Analytics to analyse anonymous information about usage of our website for future improvements
  • _gid: your unique identifier for Google
  • _gat: used by Google to throttle request rate

Please read the information on Google Analytics Cookies.

3rd Party Cookies

These cookies are provided by third-party solutions providers from who we use their services (e.g. Twitter). 

Depending on your own relationship with these services yourself, they also might set some cookies. Please review their privacy policy and cookie usage for more information.

  • Twitter (see Twitter Cookies for details):
    • _twitter_sess
    • ct0
    • guest_id
    • personalization_id,
    • eu_cn
  • WordPress (see WordPress Cookie Usage for details):
    • tk_tc
    • tk_ai
    • tk_qs
    • twostep_auth
    • wp-settings-{user_id}

How to manage cookies in your browser?

If you choose to disable cookies, you can so specifically for the type of browser you use.

Keep in mind that by disabling cookies, the behaviour of our website might give you a different experience than what we have aimed for.

SECTION 8 – AGE OF CONSENT

By using this site, you represent that you are at least the age of majority in your state or province of residence, or that you are the age of majority in your state or province of residence and you have given us your consent to allow any of your minor dependents to use this site.

SECTION 9 – CHANGES TO THIS PRIVACY POLICY

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.

If our business is acquired or merged with another company, we will delete all collected data and we will not transfer any data to the new owners. We will be contacting you one last time before the merger so that you have the opportunity to decide to continue business with us after the merger or not.

QUESTIONS AND CONTACT INFORMATION

If you would like to: access, correct, amend or delete any personal information we have about you, register a complaint, or simply want more information contact our Privacy Compliance Officer at [email protected] or by mail at in2it vof.